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Motus Corporation is looking for South African jobseekers interested in applying for the position of Administrator: Vehicle Invoicing and Licensing based at Cape Gate, Western Cape. Successful applicants will be responsible for vehicle invoicing, registration, warranty processing, preparing stock sheets, processing journals, updating systems, and supporting the finance team. This article covers the full job description, key responsibilities, minimum requirements, job details, and a step-by-step guide on how to apply.

Job Details:

Company Name: Motus Corporation
Division: Retail
Business Unit: Toyota & Hino
Job Title: Administrator: Vehicle Invoicing and Licensing
Location: Cape Gate, Cape Town, Western Cape, South Africa
Job Type: Permanent
Closing Date: 05 December 2025

Key Duties & Responsibilities:

Receive and verify that all vehicle deal files are signed by the Dealer Principal and Sales Manager.
Ensure that all required documentation is included: Offer to Purchase (OTP), trade-in
documents, cost sheets, customer ID, and change-of-ownership forms.
Complete stock cards and obtain necessary books and documents from the Stock Controller.
Invoice vehicles according to OTP details, including any sundries, after confirming accuracy of figures.
Capture deal files in the register and D.O.C.
Process change of ownership forms.
Check if any outstanding funds are owed on trade-ins.
Bring trade-ins into stock by noting them in the stock book and updating the computer system.
Complete and stamp the service book for each vehicle.
Ensure deal files include ID copies, trade-in registration duplicates, and new registration details.
Capture invoice credit notes, sundry invoices, and credit notes in journals while ensuring all costs are correctly displayed.
Make sure sales journals balance after each transaction.
Confirm month-end journals align with D.O.C and Manager’s D.O.C.
Print month-end journals for accountants.
Record all vehicle movements (incoming and outgoing) in stock books and internal systems.
Print weekly stock sheets for Managers and Dealer Principals.
Retrieve emails and distribute relevant information.
Update DIMS (Dealer Information Management System).
Process monthly fleet claims in line with Toyota deadlines.
Follow up and re-submit rejected fleet claims if needed.
Open vehicle debtor accounts and follow up on outstanding payments.
Assist with vehicle debtor inquiries.
File invoices, receipts, and all vehicle deal files accurately.
Receive and allocate traffic violations and follow up where required.
Provide support to the Stock Controller and Financial Manager.
Perform additional reasonable duties as required from time to time