Wits Admin Assistant Job in Johannesburg, Gauteng
The University of the Witwatersrand (Wits) is looking for capable and dedicated South African jobseekers to fill the role of Administrative Assistant. The ideal candidate will have strong organizational skills, the ability to handle multiple tasks efficiently, and a professional approach to supporting the School of Clinical Medicine’s operations.
Job Details:
- Company: University of the Witwatersrand (Wits)
- Location: Johannesburg, Gauteng, South Africa
- Job Title: Administrative Assistant
- Salary: Market-related
About the University of the Witwatersrand:
The University of the Witwatersrand, commonly known as Wits, is a leading research-intensive institution located in Johannesburg, South Africa. Founded in 1922, Wits has grown to become one of the most prestigious universities on the African continent, renowned for its academic excellence and commitment to social justice. With a diverse student body and faculty, Wits offers a wide range of undergraduate and postgraduate programmes and is known for its contributions to research, education, and the development of South Africa. The university has a rich history of activism and has played a crucial role in shaping the country's educational landscape.
Company History and Background:
Wits was established as the South African School of Mines in Kimberley in 1896 and later relocated to Johannesburg. Over the years, it expanded its offerings beyond mining and engineering, eventually becoming a fully-fledged university. Today, Wits is home to numerous faculties and research institutes that contribute to the advancement of knowledge across various disciplines. The university has consistently ranked among the top universities globally, and its alumni include several Nobel Laureates, political leaders, and influential figures in various fields.
Job Description:
As an Administrative Assistant at Wits, you will play a key role in ensuring the smooth functioning of the School of Clinical Medicine. Your responsibilities will include managing the head of school’s diary, organizing meetings, taking minutes, and drafting agendas for committee meetings. You will handle telephone calls, email correspondence, and provide general administrative and secretarial support. Additional duties include creating and maintaining filing systems, assisting in drafting various documents, making travel arrangements, and supporting the senior operations manager with administrative tasks.
You will also be responsible for ordering office supplies, booking venues, liaising with internal and external stakeholders, and ensuring effective communication within the school. The role requires someone with excellent communication skills, the ability to multitask, and a proactive approach to problem-solving. Experience in a university setting and proficiency in tools such as Word, Excel, and Oracle are advantageous.
Minimum Requirements:
- Matric/Grade 12
- National Diploma (advantageous)
- 2-3 years of experience in a university setting
- Experience performing secretarial duties for senior-level positions (advantageous)
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), email, and electronic calendar/diary management
- Experience with Oracle (advantageous)
- Ability to work after hours if necessary
- Strong written and verbal communication skills
- Experience with stakeholder management
- Ability to maintain confidentiality and prioritize tasks effectively
How to Apply for Wits Admin Assistant Job in Johannesburg, Gauteng
To apply for the Administrative Assistant position at Wits, visit the Wits careers portal at www.wits.ac.za/careers. Search for the "Administrative Assistant" listing and complete the online application form. Ensure that you upload all required documents, including your CV, a copy of your ID, and any relevant qualifications.
Applications must be submitted before 13 August 2024
