FIC Administration Officer Job in Pretoria
The Financial Intelligence Centre (FIC) is looking for an enthusiastic and detail-oriented individual with a National Diploma or Higher Diploma in HR or a related field to join their team as an Administration Officer in the Human Resources (HR) unit. This role is ideal for candidates who are passionate about providing administrative support and ensuring the smooth operation of HR processes.
Job Details
- Job Title: Administration Officer: HR
- Organizational Unit: Financial Intelligence Centre → Corporate Services → Human Resources
- Job Type: Permanent
- Location: Pretoria - Centurion, GP 0157, South Africa
- Education: National Diploma / Higher Diploma or equivalent
- Career Level: Semi-skilled
- Travel: No Travel Required
- Application Closing Date: 23rd August 2024
About the Financial Intelligence Centre (FIC)
The Financial Intelligence Centre (FIC) is South Africa's national center for the gathering, analysis, and dissemination of financial intelligence. Established in 2003, FIC's primary goal is to combat financial crimes, such as money laundering and the financing of terrorism, by ensuring the integrity of the financial system. As a pivotal organization in upholding the financial security of the country, FIC plays a critical role in safeguarding South Africa's economy by enforcing compliance with the Financial Intelligence Centre Act.
Job Description
As an Administration Officer in the HR unit, you will provide a wide range of administrative support to the HR business unit and secretarial support to the Head of HR. Your role is essential in maintaining the efficiency and effectiveness of the HR processes, ensuring that all administrative tasks are handled with precision and confidentiality.
Key Responsibilities:
Human Resources Administration:
- Resolve routine HR queries within established policies, procedures, and legislation.
- Prepare, process, and quality-check employment documents.
- Assist in the execution of special HR projects.
- Provide comprehensive administrative support across all HR processes.
- Create and maintain accurate personnel files and records in compliance with legal and FIC policy requirements.
- Conduct audits to ensure data integrity in HR systems.
General Office Support:
- Organize meetings, prepare meeting materials, and take minutes.
- Consolidate and produce required reports, such as monthly reports.
- Maintain a well-organized filing system and document tracking system.
- Handle all administrative tasks related to Finance and Supply Chain Management (SCM), including processing claims and managing office resources.
- Assist with onboarding new employees by coordinating necessary arrangements.
- Manage and maintain the business unit’s schedule of meetings and internal communications.
Manager Support:
- Provide diary management and filing support for the Head of HR.
- Screen calls and messages for the Head of HR.
- Proofread and quality-check documents as needed.
- Assist in the preparation of monthly reports and official correspondence.
- Provide any other administrative support required by the Head of HR.
Qualifications and Experience:
- Education: National Diploma in HR or a related field.
- Experience: At least 2 years of relevant experience in administration within an HR environment.
- Skills:
- Strong confidentiality and ethical standards.
- Advanced proficiency in MS Office.
- Proven administrative abilities and attention to detail.
How to Apply for FIC Administration Officer Job in Pretoria
If you meet the above qualifications and are ready to contribute to a dynamic and mission-driven organization, submit your application by the 23rd of August 2024. Here’s how:
- Prepare your Application: Ensure that your application includes a detailed CV, copies of your qualifications, and a cover letter outlining your suitability for the role.
- Submit Your Application: Applications can be submitted online via the FIC career portal.
- Application Deadline: All applications must be received by 16:00 pm on the 23rd of August 2024.
